Idaho Association of County Engineers & Road Supervisors

Latests News Our Mission By-Laws Newsletters Events Officers For Sale Solicitation for Bid Asphalt Prices LHTAC Idaho T2 Center Idaho Code by Topic ITD Research AASHTO MUTCD	Constitution & By-Laws ARTICLE I - GENERAL Section 1. The name of this Association shall be the IDAHO ASSOCIATION OF COUNTY ENGINEERS AND ROAD SUPERVISORS, INC., hereinafter called the “ASSOCIATION” Section 2. The headquarters of this Association shall be located at the office of the Secretary/Teasurer. Section 3. The Primary purpose of this Association shall be to advance County road engineering and management by providing a forum for training, for exchange of ideas and information aimed at improving management, engineering and services to the public. The Association also dedicates itself to the following purposes and objectives: To maintain a high standard of professionalism. To promote close cooperation between its individual members. To strive to effect maximum efficiency and modernization in administrative units of local government to develop improved relations and a spirit of cooperation between the Association and other agencies in the solution of mutual problems. To present a united voice in reviewing and making recommendation of State legislative and funding matters. ARTICLE II – MEMBERSHIP Section 1. Membership in this Association shall be divided into three classes having the rights and privileges listed below: Member. Shall be limited to County Engineers, Directors of Public Works, County or Highway District Supervisors, County or Highway District Road Foreman, and Highway District Clerks; serving major segments of any Idaho County. Only Active dues – paid members in good standing may vote. Associate Member. Shall be an assistant or deputy to any of the above named members, who is delegated engineering or management responsibilities. An Associate Member shall have all the rights and privileges of a member except the right to hold office or to vote; provided, however, that in the event a Member is not present at a meeting, he/she may designate his/her assistant who is an Associate Member to cast the Member’s vote by proxy, or by mail received prior to start of meeting. Affiliate Member. One engaged in engineering and/or administration of Federal or State Agencies whose interests or policies bring them in contact with Members; Consulting Engineers; and others whose training, education interest or experience will further the aims of the Association. Affiliate Members shall be eligible to attend meetings, serve upon committees, and participate in discussion, but shall not be entitled to vote or hold office. Section 2. An Admissions Board composed of (6) persons, which are the six district leaders holding membership in the Association shall be appointed by the President. The Chairperson shall be designated bi-annually by the President of the Association and will not be eligible for consecutive two year terms as chairperson. Each member of the Admissions Board shall be staggered in a manner which provides for the appointment of a new member each election year by the new President. No member appointed to complete another member’s term may be reappointed. The Admissions Board will be responsible for screening the qualifications of all applicants. Application for Association membership shall be made in writing upon forms provided by the Association. Upon approval of the applicant by the Admissions Board, the Admissions Board shall advise the Board of Directors of such action at the next regularly scheduled meeting of the Board of Directors. Approval of an application by the Admissions Board shall be final. Any applicant who is refused membership shall have the right to appeal to the Board of Directors. Any person accepted as a member of the Association shall agree to abide by the Constitution and By-Laws and the Articles of Incorporation of the Association. Any failure to comply with the foregoing requirements, or any conviction of a felony, shall be considered just cause for such discipline, including cancellation of membership, as may be determined appropriate by the Board of Directors. ARTICLE III – DUES Section 1. The dues for membership in this Association shall be not less than thirty dollars ($30.00) per annum, to be reviewed and adjusted annually by the Board of Directors, said dues to be payable on or before the 15th day of January each year, which coincide with NACE dues. NACE registrations are due January 30^th of each year. Section 2. The dues received shall be expended as the Board of Directors determine toward accomplishing the purposes of the Association, and which shall include payment toward the expenses of sending the Association Board to such meetings as may be determined in the best interest of the Association by the Board of Directors. ARTICLE IV - OFFICERS Section 1. The officers of the Association shall be President, Vice President, Secretary/Treasurer, and immediate Past President. The Board of Directors shall consist of the above named officers, and one additional Member at Large. Section 2. The duties and powers of the Officers of the Association shall be those usually devolving upon such Officers in organizations similar to this Association, and as contained in Robert’s Manual of Parliamentary Rules. Section 3. The tenure of all Officers of the Association and the Board of Directors shall be approximately two (2) years, extending from the closing of the annual meeting on even numbered years until the closing of the next annual meeting held on a even numbered year or until a successor is duly elected. Section 4. Any vacancy in office shall be filled by election by the Board of Directors at the next regular or duly called meeting of the Board of Directors. Section 5. The Secretary/Treasurer shall keep records of the regular meetings of the Association and of the Board of Directors, and shall be responsible for the care, deposit and disbursement of all funds of the Association, as directed by the Board of Directors. He/she shall make a detailed report of all proceedings pertaining to his/her office for the preceding year at the annual meeting of the Association. Section 6. The President, Vice President, and/or Secretary/Treasurer shall be authorized to sign checks for the Association. At least two of the above signatures are required for check to be valid. ARTICLE V – ELECTIONS Section 1. Officers and Member at Large shall be elected at the annual meeting on even numbered years as provided for herein, and shall be by secret ballot. Section 2. The Vice President shall move up as President, and an election shall be held for the office of Vice President and Member at Large. The office of Secretary/Treasurer is a position, by which the governing Board of Directors will appoint. Section 3. The annual meeting of the Board of Directors shall be in conjunction with the Annual Membership Meeting. The Board of Directors shall be subject to the call of the President for special meetings. Three members of the Board of Directors shall constitute a quorum at any meeting. ARTICLE VII - MEETINGS Section 1. The annual meeting of the Association shall be held at such place as may be selected by the Board of Directors. Section 2. Special meetings of the Association may be called by a majority vote of the Board of Directors, and may be held after ten (10) days elapsed time following a duly signed notification of such meetings have been mailed to each other or Board of Directors may have conference calls and/or e-mails before the ten (10) day period has elapsed when deemed necessary. ARTICLE VIII - COMMITTEES Section 1. The following standing committees shall be appointed by the President: Nominating Committee Program Committee Legislative Committee Membership Committee Section 2. Special committees may be appointed by the President as he shall deem necessary. ARTICLE IX – RULES OF ORDER Section1. Robert’s Manual of Parliamentary Rules shall guide this Association in all questions not expressed in this Constitution and By-Laws. Section 2. The order of business shall be: Reading and approving of minutes Report of Officers Report of Standing Committees Report of Special Committees Unfinished business New business – correspondence Bills Application for membership Matters for the good of the Association Election of officers Announcements Adjournment ARTICLE X - AMENDMENTS Section 1. Any section or sections of this Constitution and By-Laws may be amended by two-thirds (2/3) affirmative vote of all votes cast, either at any official meeting of the Association or by letter ballot. Section 2. Votes may only be cast by those members in good standing. When written ballots are used, they must be opened in the presence of at least three (3) members of the Board of Directors. Revised 11/88, 11/92, 11/98 & 11/05
	Updated Tuesday, February 13, 2007 12:17 PM

Latests News Our Mission By-Laws Newsletters Events Officers For Sale Solicitation for Bid Asphalt Prices LHTAC Idaho T2 Center Idaho Code by Topic ITD Research AASHTO MUTCD

Constitution & By-Laws

ARTICLE I - GENERAL

Section 1. The name of this Association shall be the IDAHO ASSOCIATION OF COUNTY ENGINEERS AND ROAD SUPERVISORS, INC., hereinafter called the “ASSOCIATION”

Section 2. The headquarters of this Association shall be located at the office of the Secretary/Teasurer.

Section 3. The Primary purpose of this Association shall be to advance County road engineering and management by providing a forum for training, for exchange of ideas and information aimed at improving management, engineering and services to the public.

The Association also dedicates itself to the following purposes and objectives:

To maintain a high standard of professionalism.
To promote close cooperation between its individual members.
To strive to effect maximum efficiency and modernization in administrative units of local government to develop improved relations and a spirit of cooperation between the Association and other agencies in the solution of mutual problems.
To present a united voice in reviewing and making recommendation of State legislative and funding matters.

ARTICLE II – MEMBERSHIP

Section 1. Membership in this Association shall be divided into three classes having the rights and privileges listed below:

Member. Shall be limited to County Engineers, Directors of Public Works, County or Highway District Supervisors, County or Highway District Road Foreman, and Highway District Clerks; serving major segments of any Idaho County. Only Active dues – paid members in good standing may vote.
Associate Member. Shall be an assistant or deputy to any of the above named members, who is delegated engineering or management responsibilities. An Associate Member shall have all the rights and privileges of a member except the right to hold office or to vote; provided, however, that in the event a Member is not present at a meeting, he/she may designate his/her assistant who is an Associate Member to cast the Member’s vote by proxy, or by mail received prior to start of meeting.
Affiliate Member. One engaged in engineering and/or administration of Federal or State Agencies whose interests or policies bring them in contact with Members; Consulting Engineers; and others whose training, education interest or experience will further the aims of the Association. Affiliate Members shall be eligible to attend meetings, serve upon committees, and participate in discussion, but shall not be entitled to vote or hold office.

Section 2. An Admissions Board composed of (6) persons, which are the six district leaders holding membership in the Association shall be appointed by the President. The Chairperson shall be designated bi-annually by the President of the Association and will not be eligible for consecutive two year terms as chairperson. Each member of the Admissions Board shall be staggered in a manner which provides for the appointment of a new member each election year by the new President. No member appointed to complete another member’s term may be reappointed. The Admissions Board will be responsible for screening the qualifications of all applicants.

Application for Association membership shall be made in writing upon forms provided by the Association. Upon approval of the applicant by the Admissions Board, the Admissions Board shall advise the Board of Directors of such action at the next regularly scheduled meeting of the Board of Directors. Approval of an application by the Admissions Board shall be final.

Any applicant who is refused membership shall have the right to appeal to the Board of Directors. Any person accepted as a member of the Association shall agree to abide by the Constitution and By-Laws and the Articles of Incorporation of the Association. Any failure to comply with the foregoing requirements, or any conviction of a felony, shall be considered just cause for such discipline, including cancellation of membership, as may be determined appropriate by the Board of Directors.

ARTICLE III – DUES

Section 1. The dues for membership in this Association shall be not less than thirty dollars ($30.00) per annum, to be reviewed and adjusted annually by the Board of Directors, said dues to be payable on or before the 15th day of January each year, which coincide with NACE dues. NACE registrations are due January 30^th of each year.

Section 2. The dues received shall be expended as the Board of Directors determine toward accomplishing the purposes of the Association, and which shall include payment toward the expenses of sending the Association Board to such meetings as may be determined in the best interest of the Association by the Board of Directors.

ARTICLE IV - OFFICERS

Section 1. The officers of the Association shall be President, Vice President, Secretary/Treasurer, and immediate Past President. The Board of Directors shall consist of the above named officers, and one additional Member at Large.

Section 2. The duties and powers of the Officers of the Association shall be those usually devolving upon such Officers in organizations similar to this Association, and as contained in Robert’s Manual of Parliamentary Rules.

Section 3. The tenure of all Officers of the Association and the Board of Directors shall be approximately two (2) years, extending from the closing of the annual meeting on even numbered years until the closing of the next annual meeting held on a even numbered year or until a successor is duly elected.

Section 4. Any vacancy in office shall be filled by election by the Board of Directors at the next regular or duly called meeting of the Board of Directors.

Section 5. The Secretary/Treasurer shall keep records of the regular meetings of the Association and of the Board of Directors, and shall be responsible for the care, deposit and disbursement of all funds of the Association, as directed by the Board of Directors. He/she shall make a detailed report of all proceedings pertaining to his/her office for the preceding year at the annual meeting of the Association.

Section 6. The President, Vice President, and/or Secretary/Treasurer shall be authorized to sign checks for the Association. At least two of the above signatures are required for check to be valid.

ARTICLE V – ELECTIONS

Section 1. Officers and Member at Large shall be elected at the annual meeting on even numbered years as provided for herein, and shall be by secret ballot.

Section 2. The Vice President shall move up as President, and an election shall be held for the office of Vice President and Member at Large. The office of Secretary/Treasurer is a position, by which the governing Board of Directors will appoint.

Section 3. The annual meeting of the Board of Directors shall be in conjunction with the Annual Membership Meeting. The Board of Directors shall be subject to the call of the President for special meetings. Three members of the Board of Directors shall constitute a quorum at any meeting.

ARTICLE VII - MEETINGS

Section 1. The annual meeting of the Association shall be held at such place as may be selected by the Board of Directors.

Section 2. Special meetings of the Association may be called by a majority vote of the Board of Directors, and may be held after ten (10) days elapsed time following a duly signed notification of such meetings have been mailed to each other or Board of Directors may have conference calls and/or e-mails before the ten (10) day period has elapsed when deemed necessary.

ARTICLE VIII - COMMITTEES

Section 1. The following standing committees shall be appointed by the President:

Nominating Committee
Program Committee
Legislative Committee
Membership Committee

Section 2. Special committees may be appointed by the President as he shall deem necessary.

ARTICLE IX – RULES OF ORDER

Section1. Robert’s Manual of Parliamentary Rules shall guide this Association in all questions not expressed in this Constitution and By-Laws.

Section 2. The order of business shall be:

Reading and approving of minutes
Report of Officers
Report of Standing Committees
Report of Special Committees
Unfinished business
New business – correspondence
Bills
Application for membership
Matters for the good of the Association
Election of officers
Announcements
Adjournment

ARTICLE X - AMENDMENTS

Section 1. Any section or sections of this Constitution and By-Laws may be amended by two-thirds (2/3) affirmative vote of all votes cast, either at any official meeting of the Association or by letter ballot.

Section 2. Votes may only be cast by those members in good standing. When written ballots are used, they must be opened in the presence of at least three (3) members of the Board of Directors.

Revised 11/88, 11/92, 11/98 & 11/05

Updated Tuesday, February 13, 2007 12:17 PM